Important Documents for Caregivers to have in Hand

Important Documents You'll want to have in Hand as a Caregiver

Becoming the caregiver for a loved one can be challenging and stressful under any circumstances.

But having access to important documents and information relating to your Loved One can ease your mind and smooth out many of the bumps in the road.

The list below may appear simple and unassuming, but with this information in hand, you will be prepared for almost all circumstances that arise.

Locate and record the following information. Make copies for your records if you can.

Pro tip- use a 3-ring binder to create a Caregiver’s Notebook to store this and other information you need.  Life is easier if you have access to this information all in one spot.

*Note: Probably not all of these documents apply to your particular caregiving situation.  Use your knowledge to individualize the list for your Loved One’s circumstances.

Important Documents Relating to Your Loved One’s Affairs

General Information

  • Full legal name
  • Legal residence 
  • Date of birth
  • Place of birth

Certificates

  • Birth certificate
  • Marriage certificate
  • Divorce/separation decree
  • Citizenship documents
  • Adoption documents
  • Death certificate of spouse
  • Military discharge 
  • Other

Records

  • Education records
  • Military records
  • Employers and dates of employment

Numbers to have – make copies of these cards, front and back

  • Social Security
  • Medicare
  • Veterans Affairs 
  • Medicaid
  • Driver’s License
  • Insurance policy numbers
  • Passport number
  • Other

Medical Information

  • Blood type
  • Doctors and specialist names and phone numbers
  • List of current medications
  • List of medical diagnoses
  • List of medical treatments and surgeries with dates 
  • Eyeglass prescription
  • Health Insurance company, policy numbers, contact information
  • Longterm Care insurance
  • Other

Health Care documents

  • Power of attorney for health care
  • Living will
  • HIPPA
  • POLST
  • Health insurance company, policy numbers, and contact information
  • Other

Legal documents

  • Advance directive
  • Trusts
  • Will with the original signature
  • Letters of instruction
  • Power of attorney
  • Other

Financial documents

  • Checking account numbers with locations
  • Savings account numbers with locations
  • Credit union accounts with locations
  • Mutual funds with locations
  • IRA’s, annuities, 401(K) with locations
  • Stock and bond certificates with locations, broker names and phone numbers
  • Bank CDs with locations
  • Paychecks
  • Pensions
  • Military retirement benefits
  • Other sources of income
  • Credit cards
  • Debit cards
  • Financial liabilities, debts, and loans with payment due dates
  • Monthly bills
  • Original deed for the home
  • Mortgages
  • Tax returns for the past 3-5 years
  • Loans made to others
  • Contracts
  • Business and partnership agreements
  • Rental agreements
  • Other

Keys, Combinations, Passwords, PINs and Access Codes

  • Safe-deposit box with location
  • Safe-deposit box key
  • Home safe combination or key
  • Computer account passwords or PINs
  • Banking PINs and passwords
  • Security systems
  • Personal technology devices
  • Other

Insurance information

  • Life insurance with name of agent and policy numbers
  • Health insurance with name of agent and policy numbers
  • Long-term care insurance with name of agent and policy numbers
  • Car insurance with name of agent and policy numbers
  • Homeowners insurance with name of agent and policy numbers
  • Business insurance with name of agent and policy numbers
  • Other

Names and Contact Information 

  • Family members’ names and addresses
  • Friends
  • Neighbors
  • Clergy members 
  • Other religious contacts
  • Doctors 
  • Lawyers
  • Financial advisors
  • Other

Titles

  • Car title with registration documents
  • Boat title with registration documents
  • Real estate titles
  • Other

Other Documents Specific to your Particular Situation

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